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Careers in AI

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Merantix AI Campus

Executive Assistant (f/m/d)

Aleph Alpha

Aleph Alpha

Administration
Heidelberg, Germany
Posted on Thursday, July 4, 2024

Overview:

Aleph Alpha Research’s mission is to deliver category-defining AI innovation that enables open, accessible, and trustworthy deployment of GenAI in industrial applications. Our organization develops foundational models and next-generation methods that make it easy and affordable for Aleph Alpha’s customers to increase productivity in development, engineering, logistics, and manufacturing processes.

As an Executive Assistant, you'll serve as the right hand to our Chief Research Officers as well as Managing Directors, ensuring their day-to-day operations run smoothly and efficiently. Your role will be crucial in providing administrative support and managing various tasks to enable our executives to focus on strategic initiatives and key responsibilities.

Your responsibilities:

  • Manage executives' calendars, schedule appointments, and coordinate meetings.

  • Screen and prioritize incoming calls, emails, and other correspondence.

  • Prepare reports, presentations, and documents for meetings and presentations.

  • Arrange travel itineraries and accommodations for executives.

  • Handle expense reports and reimbursements.

  • Assist with project coordination and follow-ups on action items.

  • Act as a liaison between executives and internal/external stakeholders.

  • Maintain confidentiality and discretion in handling sensitive information.

  • Provide general administrative support to the executive team.

Your profile:

  • Fluent in German and English.

  • Proven experience as an executive assistant or similar role.

  • Excellent organizational and time management skills.

  • Strong attention to detail and accuracy.

  • Exceptional communication and interpersonal abilities.

  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

  • Ability to anticipate needs and proactively address issues.

  • Discretion and professionalism in handling confidential matters.

What you can expect from us:

  • Become part of an AI revolution

  • 30 Days of paid vacation

  • Flexible working hours

  • Join a dynamic start-up and a rapidly growing team

  • Work with international industry and science experts

  • Take on responsibility and shape our company and technology

  • Regular team events